Data Privacy & Cookies

Icon

General Privacy Notice

193.30 KB
Icon

Privacy Notice in Relation to Events

166.97 KB
Data Protection Policy

Coming soon

General Privacy Notice - BUS Database

Data Controller: Baptist Union of Scotland (‘BUS’) 48 Speirs Wharf, Glasgow G4 9TH

ICO Registration Number Z6393741

Information we collect

At BUS, we collect and store the relevant contact details of those with whom we wish to stay in communication in order to let them know, as appropriate, about our work and about relevant matters concerning our union.

These contact details are as supplied by the relevant data subjects themselves and we only communicate with them in ways by which they have specifically and individually given us authorisation. Such communication is necessary for the purposes outlined below.

This personal information is collected and stored on our secure database, which is compliant with current law on Data Protection.

Lawful basis for processing

The following are the lawful bases under which BUS can process your data:

Consent: the individual has given clear consent for you to process their personal data for a specific purpose.

Legitimate interests: the processing is necessary for your legitimate interests or the legitimate interests of a third party unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests.

(Special condition applicable when appropriate)
(d) processing is carried out in the course of its legitimate activities with appropriate safeguards by a foundation, association or any other not-for-profit body with a political, philosophical, religious or trade union aim and on condition that the processing relates solely to the members or to former members of the body or to persons who have regular contact with it in connection with its purposes and that the personal data are not disclosed outside that body without the consent of the data subjects;

Purposes: how we will use your information

We use the personal data you provide to enable appropriate communication with you concerning the work of BUS in regard to its legitimate interests and/or activities as a religious organisation seeking to facilitate a union of member churches.

BUS may also use your personal data for the purposes of appropriate historic archiving.

Your data will neither be shared nor used for any other purpose beyond those specified above without your consent having been received by BUS.

Retention period

During the period for which your personal data is held by us, your data will be held securely on the BUS secure database.

Your personal data will be updated from time to time to maintain both the accuracy and the integrity of the BUS database.

Your personal data will only be deleted on appropriate written request having been made to BUS to do so.

Your rights concerning your personal data and in particular, right of access; right to provide updated information; and right to seek correction of inaccuracies

As a data subject, you have rights under Data Protection law and these rights are fully set out in our Data Protection Policy, which can be found on the BUS website. In particular however, you have the right at any time to request a copy of the personal data BUS holds about you by emailing or writing to our Data Protection Lead (DP Lead) at the email/postal address mentioned below. We want to make sure that while we hold your personal data, it is accurate and up to date. You may therefore ask us to correct or remove any of your personal data which you think is inaccurate and we will action your request immediately.

The right to withdraw consent

You can write to us indicating that you wish to withdraw your consent to BUS holding your personal data at any time and we will action your request immediately.

Consequences of failing to provide data

If you do not wish to provide your personal data for entry on our secure database, we will be unable to communicate with you. In particular, we will not be able to communicate with you regarding matters which may be of interest and/or importance to you concerning BUS.

(Note: The provision of personal data to BUS is not part of any statutory requirement or obligation and BUS does not use personal data for any automated decision making or profiling).

The right to lodge a complaint with the supervisory authority

The supervisory authority regarding questions to do with Data Protection is the Information Commissioner’s Office (ICO), which can be contacted by telephoning 0303 123 1113.

Privacy Policy

At BUS, we take Data Protection and the processing of personal data very seriously. We seek to review and when necessary update our Data Protection policy and procedures regularly.

How to contact us

If you have any questions about our Data Protection Policy or wish to ask about your personal data, please email or write to Martin Hodson, our General Director, who is also the DP Lead and DP contact point for BUS. Martin’s email address is martin@scottishbaptist.org.uk and the postal address of the office is 48 Speirs Wharf, Glasgow G4 9TH. 

Privacy Notice in relation to events advertised and hosted by BUS
Information we collect

At BUS, we advertise events which we are hosting. This advertising may be presented on our website or by other means. As Data Controller and in order to facilitate all such events, we will invite you to fill in the appropriate registration form for the specific event you wish to attend, giving your contact details of full name; email address/postal address; telephone number; and where appropriate, the name of your home church. We collect this personal data from you is so that:

  • we can know who and how many people are attending the event concerned;
  • we can liaise with you about any advance changes to the event details;
  • we can send you any appropriate pre-event documentation relating to that specific event; and
  • we can send any appropriate post event documentation relating to that specific event.
Lawful basis for processing

The following is the lawful basis under which BUS can process your data: Legitimate interests:

the processing is necessary for your legitimate interests or the legitimate interests of a third party unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests.

Special condition applicable

BUS relies on the following special condition in processing your data:

Processing is carried out in the course of its legitimate activities with appropriate safeguards by a foundation, association or any other not-for-profit body with a political, philosophical, religious or trade union aim and on condition that the processing relates solely to the members or to former members of the body or to persons who have regular contact with it in connection with its purposes and that the personal data are not disclosed outside that body without the consent of the data subjects.

How we will use your information

BUS uses the data you provide for the following purposes:

  • to know who and how many people are attending the event concerned;
  • to liaise with you about any advance changes to the event details;
  • to send you any appropriate pre-event documentation relating to that specific event;
  • to send any appropriate post event documentation relating to that specific event; and
  • to send you details of the further levels of the specific course.

Your data will not be used for any other purpose and during the period for which your data is held by us, your data will be held securely by our chosen ticketing agents and/or our secure database.

Retention Period

Your data will be destroyed/ deleted within three months of the event having taken place, except where further levels of training on the same subject are offered.

Rights/Access to your information and Correction

As a data subject, you have rights under Data Protection law and these rights are fully set out in our Data protection Policy. In particular however, you have the right at any time to request a copy of the personal data BUS holds about you. If you would like a copy of the data that is held about you personally, this can be obtained by emailing our DP Lead at the address below. We want to make sure that while we hold your personal data, it is accurate and up to date. You may therefore ask us to correct or remove any of your personal data which you think is inaccurate and we will action your request immediately.

The right to withdraw consent

You can withdraw your consent to BUS holding your personal data at any time and we will action your request immediately.

Consequences of failing to provide data

If you do not wish to provide the personal data requested on a registration form, we will not then be able to register you for the event concerned. Further, we will not we be able to communicate with you personally to either provide you with any advance materials/ documentation or advise you of any changes to the date, time, venue or content of that event.

The right to lodge a complaint with the supervisory authority

The supervisory authority regarding questions to do with data protection is the Information Commissioner’s Office (ICO), who can be contacted by telephoning 0303 123 1113.

Privacy Policy

At BUS we take Data Protection and the processing of personal data very seriously. We seek to review, and when necessary, update our privacy policy regularly.

How to contact us

If you have any questions about our Data Protection Policy or wish to ask about your personal data, please email or write to Martin Hodson, our General Director, who is also the Data Protection Lead and DP contact point for BUS. Martin’s email address is martin@scottishbaptist.org.uk and the postal address of the office is 48 Speirs Wharf, Glasgow, G4 9TH.

Cookies
What are cookies?

We use several types of cookies for a range of reasons across the website. Some are essential to the performance of the site, while others you can opt out of or block. Opting out or blocking some cookies may affect the functionality of the website.

We want to be open in the way we use cookies, and to help you make informed choices about the information you provide to us and third parties when you visit our website.

A cookie is a small file, typically of letters and numbers, downloaded on to a device when the user accesses certain websites. Cookies are then sent back to the originating website on each subsequent visit. Cookies are useful because they allow a website to recognise a user’s device.

Your consent applies to the following domains: scottishbaptist.com

 
Why and how we use cookies

There are broadly four reasons why a cookie might be stored on your device when visiting the website.

  • Cookies that make the website work properly for you and enable you to make use of the secure online services that we provide.
  • Cookies that collect data about your use of the website which is then anonymised and used to help us improve our online services.
  • Cookies that remember your preferences and make the site easier for you to use.
  • Cookies that are placed by third party services we make use of to enhance the information we present online. We have no control over these third-party cookies.

These cookies are placed on your device either by the website or by the third parties whose services we use as part of the website.

Some cookies are retained in your browser for only as long as you visit our website, while others persist for a longer specified or unspecified period.

 

What cookies do we use?

The cookies used on our website are grouped into the following categories.

 

The below list details the cookies used in our website.

CookieDescription
Necessary
csrftokenThis cookie is associated with Django web development platform for python. Used to help protect the website against Cross-Site Request Forgery attacks
AWSELBThis cookie is associated with Amazon Web Services and is used for managing sticky sessions across production servers.
viewed_cookie_policyThe cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. It does not store any personal data.
cookielawinfo-checkbox-necessaryThis cookie is set by GDPR Cookie Consent plugin. The cookies is used to store the user consent for the cookies in the category "Necessary".
cookielawinfo-checkbox-non-necessaryThis cookie is set by GDPR Cookie Consent plugin. The cookies is used to store the user consent for the cookies in the category "Non Necessary".
Non Necessary
test_cookie
Analytics
MRThis cookie is used to measure the use of the website for analytics purposes.
_gaThis cookie is installed by Google Analytics. The cookie is used to calculate visitor, session, camapign data and keep track of site usage for the site's analytics report. The cookies store information anonymously and assigns a randoly generated number to identify unique visitors.
_gidThis cookie is installed by Google Analytics. The cookie is used to store information of how visitors use a website and helps in creating an analytics report of how the wbsite is doing. The data collected including the number visitors, the source where they have come from, and the pages viisted in an anonymous form.
_gat_gtag_UA_69308406_1Google uses this cookie to distinguish users.
GPSThis cookie is set by Youtube and registers a unique ID for tracking users based on their geographical location
Advertisement
MUIDUsed by Microsoft as a unique identifier. The cookie is set by embedded Microsoft scripts. The purpose of this cookie is to synchronize the ID across many different Microsoft domains to enable user tracking.
_fbpThis cookie is set by Facebook to deliver advertisement when they are on Facebook or a digital platform powered by Facebook advertising after visiting this website.
frThe cookie is set by Facebook to show relevant advertisments to the users and measure and improve the advertisements. The cookie also tracks the behavior of the user across the web on sites that have Facebook pixel or Facebook social plugin.
NIDThis cookie is used to a profile based on user's interest and display personalized ads to the users.
VISITOR_INFO1_LIVEThis cookie is set by Youtube. Used to track the information of the embedded YouTube videos on a website.
IDEUsed by Google DoubleClick and stores information about how the user uses the website and any other advertisement before visiting the website. This is used to present users with ads that are relevant to them according to the user profile.
Uncategorized
CloudFront-Signature
CloudFront-Key-Pair-Id
CloudFront-Policy
_gcl_au
MR2
_uetsid
_uetvid
li_sugr
UserMatchHistory
_pin_unauth
bscookie
lissc
u
AWSELBCORS
US6-ARRAffinity
DcLcid
BIGipCookie
Performance
_gat_UA-2156578-3This is a pattern type cookie set by Google Analytics, where the pattern element on the name contains the unique identity number of the account or website it relates to. It appears to be a variation of the _gat cookie which is used to limit the amount of data recorded by Google on high traffic volume websites.
YSCThis cookies is set by Youtube and is used to track the views of embedded videos.
Preferences
langThis cookie is used to store the language preferences of a user to serve up content in that stored language the next time user visit the website.
Functional
lidcThis cookie is set by LinkedIn and used for routing.
bcookieThis cookie is set by linkedIn. The purpose of the cookie is to enable LinkedIn functionalities on the page.
 
How can I control the cookie preferences?

You can manage your cookies preferences by clicking on the “Settings” button and enabling or disabling the cookie categories on the popup according to your preferences.

In addition to this, different browsers provide different methods to block and delete cookies used by websites. You can change the settings of your browser to block/delete the cookies. To find out more on how to manage and delete cookies, visit www.allaboutcookies.org.

Resources

On these pages you will find information, advice and support for church leaders. This includes guidance on ministry, mission, training, safeguarding, financial and legal compliance.

Prayer

Prayer is at the heart of our Union. The prayer calendar is a framework to help individuals or congregations pray for all our churches throughout the year.  Every Sunday evening several hundred people from our churches across Scotland join in our National Prayer Livestream.